Moving ISO 9001 document control to digital, step by step

Moving document control to digital is not just uploading files to a folder. The real gain is version, approval and reading information in one place.

• Inventory: list current documents, owners and latest versions.
• Document types and numbering: procedure, instruction, form.
• Living documents first: start with instructions used on the floor.
• Approval flow: author, reviewer, approver.
• Reading groups: which unit should read which document?
• Collecting old copies: with the controlled copy list.

On audit day

When the auditor asks for a document's current version, change history and readers, the answer is on one screen. The document library supports ISO compliance work; certification is the job of an accredited body.